Atrium Health offers various leave programs for teammates who need to take time away from work for medical, family, military, and/or personal reasons.Eligibility: Determined based on the type of leave a teammate is requesting
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Sign in to LeavePro to submit a request. Requests should be submitted at least 30 days before the leave is to begin when the leave is foreseeable or as soon as practicable if you learn of your need for time off less than 30 days ahead of time. Follow all instructions to complete your leave as outlined in LeavePro.
All updates to your status should be completed by your healthcare provider and uploaded in LeavePro or your healthcare provider can fax to HR Leave Administration via the fax number on the form.
If your leave extends beyond your job protection end date, please contact HR Leave Administration prior to that date to discuss your employment status.
All teammates returning from work after a medical leave will need to provide medical clearance from their provider. This document is required prior to being allowed to return to work and should be uploaded in LeavePro or your healthcare provider can fax to HR Leave Administration via the fax number on the form.
If you are returning from a Family Care Leave, complete the Return from Family Care Leave form and upload in LeavePro. This document is required prior to being allowed to return to work.
Upon leave approval, teammates are responsible for communicating the amount of PTO requested per pay period with their leadership.
Teammates receiving Short-Term Disability payments from MetLife should not be receiving PTO or have any worked hours coded while receiving Short-Term Disability payments. Teammates and leaders are responsible for discussing if and when a teammate will begin receiving Short-Term Disability payments.
YourHRLink portal will remain available during your leave of absence to access your pay stubs and make changes to your benefits if applicable. Access to YourHRLink is not intended for work-related reasons. Teammates are prohibited from performing any work-related duties during a leave of absence.
Leaders are responsible for signing into LeavePro to complete a Request for Leave on behalf of a teammate on the fourth day of an unexpected absence.
Leaders will ensure teammates enter intermittent time used into the LeavePro Self-service Portal.
Enter the teammate’s PTO and/or Absent Hours as requested by the teammate and the appropriate pay code into the time keeping system.
For teammates on a parental leave (including maternity), please do not code PTO until parental and STD benefits have ended.
Teammate’s have the option to use PTO (code 041). If the teammate chooses not to use PTO, Absent Hours should be used. (code 391).
Leaders are responsible for coding FMLA Hours (395) or Non-FMLA hours (295), PTO and Absent Hours (as applicable) in the time keeping system during the teammate’s approved leave of absence.
All used FMLA or Non-FMLA hours should be recorded in one-hour increments.
Teammates receiving Short-Term Disability Payments from MetLife should not be receiving PTO, or have any worked hours coded while receiving Short-Term Disability payments. Teammates and leaders are responsible for discussing if and when a teammate will begin receiving Short-Term Disability payments.
Catastrophic Bank hours may not be used for intermittent leave.
A teammate cannot work additional hours to replenish or avoid use of their bank of available FMLA hours.
All teammates returning to work must submit the appropriate forms in LeavePro prior to returning to work. All teammates must have return to work clearance from HR Leave Administration prior to working.
LeavePro is a highly secure, enterprise-wide application that easily tracks, manages and automates leaves of absence. All Atrium Health leaves will be managed in LeavePro. Through this application, teammates can:
Leaders have access to view the status of leave requests for their direct reports and generate reports.
Teammates and leaders will need to register on the LeavePro website before using the system for the first time.
Need help with LeavePro?
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If you need to make changes to your benefits or have questions regarding benefits billing, please contact the Benefits Service Center at 704-631-1500 or HRBenefitsOnline@atriumhealth.org.
Effective September 16, the Department of Labor redefined the definition of “health care provider” as it applies to eligibility for benefits under the Families First Coronavirus Response Act. With the new definition, some Atrium Health teammates may now be eligible for the paid sick leave or expanded family and medical leave under these new laws. Only those who are not designated healthcare providers or emergency responders are eligible for the FFCRA. The DOL’s FFCRA FAQs No. 56 and 57 provides the details on the current definitions. Teammates who are able to work remotely will not be eligible for these benefits.
Examples of teammates who are health care providers:
View the FFCRA Policy.
View the Request for FFCRA Leave Form.
| Adoption: Financial Assistance
||Paid Time OFF (PTO) Accrual While on Leave FAQs|
|Attendance Policy (HR-5.13)||Personal and Educational Leave Policy (HR-4.13)|
|Benefits While on Leave Guide
||Return from Family Care Leave|
|Benefits While on Leave Guide - Parental (including Maternity)||Return from Military Leave|
|Fitness for Duty||Return from Military Family Care Leave|
|Medical & Family Medical Leave Act Policy (HR-4.09)||Return to Work with Medical Restrictions (HR-4.10)|
|Paid Time Off Benefit Policy (HR-3.05)||Short-Term Disability Benefit Policy (HR-3.08)|