Teammates

Extension of Certain TimeFrames for Employee Benefits Plans, Participants, and Beneficiaries Affected by the COVID-19 Outbreak

During these challenging times of the COVID-19 National Emergency, the IRS has relaxed rules around timeframes for submitting certain benefit elections and changes. The timeframes are extended beginning March 1, 2020 until sixty (60) days after the announced end of the National Emergency.

Examples of extended timeframes include submitting benefit changes due to a Qualifying Life Event and electing COBRA continuation coverage.

Announcement from: Department of the Treasury, Internal Revenue Service, 26 CFR Part 54
Department of Labor, Employee Benefits Security Administration, 29 CFR Parts 2560 and 2590

After the initial benefits enrollment period, you may change your elections upon new eligibility, when you have a qualifying life event or during Open Enrollment. Qualifying life events include: :

  • New to the organization 
  • Marriage, separation, annulment, divorce or death of a spouse
  • Birth, adoption or death of a child
  • Recognition of marriage
  • Employment change for you, your spouse or a dependent child that results in a loss or gain of health plan coverage, or other loss or gain of health plan coverage such as Medicaid or Medicare
  • Child loss of eligibility
  • Enrollment or removal of dependents from daycare, which allows changes to your Dependent Care Flexible Spending Account for eligible child or adult care

If you are a benefits eligible teammate and have experienced one of these qualifying life event changes in the last 31 days, please print the LiveWELL Health Plan Benefits Enrollment and Change Form. Complete the form and follow the instructions to submit it to Benefits.

Benefits Enrollment and Change Form

To update your dependent information only, use the Dependent Information Change Form.

The benefits changes you make must be consistent with your qualifying life event. For questions, contact Atrium Health Benefits at: 704-631-1500 or email HRBenefitsOnline@AtriumHealth.org.

Please note: Benefits Enrollment and Changes will be submitted via Benefits Enrollment and Change Form until December 11, 2020 and will be made in COREConnect self-service in 2021.

 

Required Documentation

Additional documentation is required for all Qualifying Life Events. To ensure your request is processed in a timely manner, please reference the table below and submit the following document with your Benefit Enrollment and Change Form.

Qualifying Life Event Documentation Required
Marriage, separation, annulment or divorce Marriage certificate or Divorce papers
Birth or Adoption Birth Certificate or Adoption papers
Employment change for you, your spouse or a dependent child that results in a loss or gain of health coverage, or other loss or gain of coverage such as Medicaid or Medicare

Proof of end of coverage or start of new coverage

Child loss of eligibility Proof of loss of coverage
Death of a child or spouse Death Certificate
Enrollment or removal of dependents from daycare, which allows changes to your Dependent Care Flexible Spending Account

Letter of enrollment or removal from Daycare