Extension of Certain TimeFrames for Employee Benefits Plans, Participants, and Beneficiaries Affected by the COVID-19 Outbreak
During these challenging times of the COVID-19 National Emergency, the IRS has relaxed rules around timeframes for submitting certain benefit elections and changes. The timeframes are extended beginning March 1, 2020 until sixty (60) days after the announced end of the National Emergency.
Examples of extended timeframes include submitting benefit changes due to a Qualifying Life Event and electing COBRA continuation coverage.
Announcement from: Department of the Treasury, Internal Revenue Service, 26 CFR Part 54
Department of Labor, Employee Benefits Security Administration, 29 CFR Parts 2560 and 2590
After the initial benefits enrollment period, you may change your elections upon new eligibility, when you have a qualifying event or during Open Enrollment. Quality life events include: :
If you are a benefits eligible teammate and have experienced one of these life event changes in the last 31 days, please print the LiveWELL Health Plan Benefits Enrollment and Change Form. Complete the form and follow the instructions to submit it to Benefits Administration.
To update your dependent information only, use the Dependent Information Change Form.
The benefits changes you make must be consistent with your qualifying event. For questions, contact Atrium Health Benefits at: 704-631-1500 or email HRBenefitsOnline@AtriumHealth.org.
Additional documentation is required for all Qualifying Life Events. To ensure your request is processed in a timely manner, please reference the table below and submit the following document with your Benefit Enrollment and Change Form.
|Qualifying Life Event||Documentation Required|
|Marriage, separation, annulment or divorce||Marriage certificate or Divorce papers|
|Birth or Adoption||Birth Certificate or Adoption papers|
|Employment change for you, your spouse or a dependent child that results in a loss or gain of health coverage, or other loss or gain of coverage such as Medicaid or Medicare||
Proof of end of coverage or start of new coverage
|Child loss of eligibility||Proof of loss of coverage|
|Death of a child or spouse||Death Certificate|
|Enrollment or removal of dependents from daycare, which allows changes to your Dependent Care Flexible Spending Account||
Letter of enrollment or removal from Daycare